GenerateKPI makes practical KPI tools for independent restaurant owners — the people who run one location and look after the numbers themselves.

Who it is built for

Owner-operators and general managers of single-location restaurants, cafés and bars. If you are the person who reads the POS report, pays the suppliers and builds the rota, the tools are built for you. They are not built for finance teams or for consultants.

The problem it solves

Most independent restaurants have plenty of numbers — POS reports, supplier invoices, payroll, a monthly P&L from the accountant — but no simple way to turn them into a decision. By the time the P&L arrives, a month of food-cost drift or an over-staffed rota has already happened. Sales can look healthy while the margin quietly disappears.

How the approach works

Everything on the site follows one loop: Input → KPI → Diagnosis → Priority → Action. Enter a few figures you already have, turn them into a short list of restaurant KPIs, compare each one to a target you set for your own restaurant, see which number moved and what to check, and choose one action for the week. How it works explains the loop step by step.

The list of KPIs is short on purpose, and there are no one-size-fits-all benchmarks: a prime cost that is healthy in a low-rent café can be a loss in a high-rent full-service restaurant, so every tool works from your own targets.

What to expect from the tools

• Restaurant KPI guides — free articles with the formula, a worked example, what moves each number and what to do about it.
• Free Restaurant KPI Template — an Excel workbook with five sheets: 17 KPIs from one monthly entry sheet, a six-month colour-coded dashboard and editable targets.
• Restaurant Performance System — a 12-sheet Excel workbook for a weekly review: 20 KPIs, rule-based diagnosis with Healthy / Watch / Critical status, top priorities ranked by estimated dollar impact, action guidance, break-even and what-if tools, and a 90-day action plan. Launching soon.

They are spreadsheets, not software. You type in totals from your POS, payroll and invoices, and the formulas do the rest; nothing connects to your POS or accounting system. The diagnosis is a fixed set of rules applied to your own targets — it tells you what to check first, it does not replace your judgement, and it is not accounting or consulting advice.

Contact

Questions about the tools? Use the contact page.